Upkeep Division: A Charter

This document is designed to set forth the framework under which Upkeep Division operates.

I. PURPOSE OF THE DIVISION

Upkeep Division exists to maintain all OOC infrastructure of the Runnerhub, except for interpersonal concerns. This includes but is not limited to:

Management of the technical elements of the Hub subreddits
Technical management (but not moderation) of the Discord servers. Upkeep reserves the right to remove spambots and the like from Discord.
Management of the Runnerhub Wiki
Access control to all Runnerhub administrative tools (subreddits, Discord, etc)
Providing a second opinion in audits for player misconduct on character sheets
Running the Executive Board Election

Upkeep Division exists solely for the purpose of OOC maintenance of the Hub and is not involved in any sort of issues that affect narrative matters on the Hub. This means that Upkeep Division does not do any of the following:

Creation of in-game rules
Creation of narrative elements on the Hub (Fluff postings such as Media, Notoriety thread postings, etc)
Any other issue that directly affects Hub narrative elements that is not listed here

While Upkeep Division runs the Executive Board election, Upkeep Division is a neutral nonpolitical body and does not make decisions on matters related to Runnerhub politics.

For example, Upkeep Division may remove administrator access to an individual as per EB or ID, but Upkeep Division may not on its own make the decision to remove an administrator from another division.
This clause does not affect Upkeep Division's own internal matters. Upkeep Division reserves the right to handle its own internal division structuring as appropriate.

II. UPKEEP DIVISIONAL MEMBERSHIP

Upkeep Division does not have any sort of member ranks. All members of Upkeep Division may act and speak with the full authority of Upkeep Division, with the exception of the abilities granted to the Upking/Upqueen. All members of Upkeep Division may request full access to all the resources available to Upkeep Division. As a courtesy, members of Upkeep Division should avoid interfering in the projects being handled by another member of Upkeep Division when possible, but any member of Upkeep Division has the full right to handle any Upkeep project.

All members of Upkeep Division are granted access to /r/Shadowsea for administrative purposes. Abuse of any administrative powers granted by Upkeep Division membership may result in termination from Upkeep Division.

III. UPKEEP UPKING/UPQUEEN (DIVISION HEAD)

As for any division on the Runnerhub, abuse of powers granted to Division Heads are subject to the review of Executive Board as per the Executive Board charter.

The Upking/Upqueen is responsible for recruitment and the management of Upkeep Division's member roster. The Upking/Upqueen has full discretion to add or remove players to Upkeep Division for any reason.

The Upking/Upqueen must provide oversight to the Executive Board election. The Upking/Upqueen does not necessarily have to run the election themself, but they must review the results and vouch for their impartiality and validity.

Due to the Upking/Upqueen's critical role in the political process of electing the Executive Board, the Upking/Upqueen may not be nominated for or sit upon the Executive Board.

If an Upking/Upqueen wants a chance to run for a position on the Executive Board, they must cede their position as Upking/Upqueen prior to accepting any nomination to run for a position on the Executive Board.

IV. EXECUTIVE BOARD ELECTION

In order to maintain consistency in our political process, the election is to be carried out in a certain manner, as lined out in this document.

Any active GM or active member of Runnerhub staff may be nominated for a position on the Executive Board. There are no term limits as to how many terms any particular player may serve on the Executive Board.

Voting is conducted via a public reddit thread that is stickied on /r/Shadowsea. All votes are to be submitted as replies to the reddit thread. Votes cannot be submitted anonymously. After voting is concluded, results of the election (including a full count of the votes) will be posted publicly to /r/Shadowsea.

IVa. Election Mechanics

Each active GM and each active members of Runnerhub staff is granted a single vote to cast in the election. The way voting works is that each voter picks their top five (5) preferred candidates out of the nominated candidates and lists them in preferential order, from most preferred to least preferred, on their ballot.

After all the votes are in, the number of votes received by individual will be tallied and the five individuals with the most votes will be our new Executive Board.

Should there be a tie between two individuals, a tie-breaker calculation will be performed based on the voter preferences by using the method as follows:

Each candidate in the tie starts off at zero arbitrary points which we will call "tie breaker points"
The first-preference votes each candidate has is counted. For each of these votes a candidate has, the candidate will receive five tie breaker points.
The second-preference votes each candidate has is counted. For each of these votes a candidate has, the candidate will receive four tie breaker points.
The third-preference votes each candidate has is counted. For each of these votes a candidate has, the candidate will receive three tie breaker points.
The fourth-preference votes each candidate has is counted. For each of these votes a candidate has, the candidate will receive two tie breaker points.
The fifth-preference votes each candidate has is counted. For each of these votes a candidate has, the candidate will receive one tie breaker point.
The candidate who has gained the highest number of tie breaker points is considered to have come out on top in the tie.

IVb. Timeline

Executive Board elections occur once every six months on the Runnerhub, with two elections occurring each year. The timeline for each election is as follows:

Mid-Year Election

Nominations begin on May 22
Nominations end at the end of the day on June 5
Voting begins on June 6
Voting ends at 0500 UTC on June 26
Results are posted publicly to /r/Shadowsea by the end of the day on June 26
The new Executive Board is transitioned into their seats within seven days of the results posting

End-Year Election

Nominations begin on November 21
Nominations end at the end of the day on December 5
Voting begins on December 6
Voting ends at 0500 UTC on December 26
Results are posted publicly to /r/Shadowsea by the end of the day on December 26
The new Executive Board is transitioned into their seats within seven days of the results posting

V. AMENDMENTS

Amendments to this charter may only be made if BOTH of the following conditions are met:

The Upking/Upqueen is in agreement with the amendment being made to this charter
The Executive Board agrees to the amendment being made to this charter with a 3/5 majority vote